Action Plan

DELHI STATE HAJ COMMITTEE

GOVT. OF NCT OF DELHI,

(Constituted under the Act of Parliament No. 35 of 2002)

HAJ MANZIL, ASAF ALI ROAD, NEW DELHI- 110002.

PH: 23230507, TELE FAX: 23234041.

Email: delhistatehajcommittee@gmail.com

S. No Action Date & Day Remark Usually following arrangements are made by Delhi State Haj Committee

01

Meeting of the Chairmen & Executive Officers of all State Haj Committees On 18th  November 2015 By Haj Committee of India The Chairman & Executive Officer, Delhi State Haj Committee have to attend at Mumbai.

02

Workshop online Haj Application Form/e-Payment On 18 December-2015 As directed by Haj Committee of India Two key persons preferably Computer Operator/incharge computer section are to be deputed to Mumbai by Delhi State Haj Committee

03

Tender Process Completion of process after 30th August 2015 till the last week of December-2015 File is under submission with Head Quarter for further process. Various Tenders like Tentage, Electrical & Sound Systems Projection, Catering, C.C.T.V. Camera & Transport etc.

04

Submission of Haj Application forms from the intending Pilgrims of Delhi State From 14, January  to 15, February-2016 As announced by Haj Committee of India, Mumbai on 01st  January-2015 About 100 chairs & 10 Tables with Cover and drinking water glass and blood Grouping & Health Checkup with attestation of Doctor.  The team from DHS/Directorate of Family Welfare, Government of Delhi, would be deputed during this period. As per the announcement of Haj Committee of India, Ministry of External Affairs, Directorate of Health Services.

05

Nomination of One person as Building Selection Team member for 21 days to Saudi Arabia from the States January to March-2016 As announced by Ministry of External Affairs (Govt. of India) Approval is to be given by the Revenue (Head Quarter, Government of NCT of Delhi).

06

Application of Khadimul Hujjaj 2016 preferably Government Servant and not should be Senior Officials including 15% employees of Delhi State Haj Committee & Delhi Wakf Board In the month of February/ March, 2016 the applications received by Delhi State Haj Committee are to be submitted of Selected applicants with Haj Committee of India It is time bound activity. After the last date Scrutiny would be done by Delhi State Haj Committee and afterward meeting is to be conducted immediately for Selection in Ratio of 1 Khadimul Hujjaj on 300 Pilgrims as per quota/seats provided to Delhi State.

07

Qurrah (Draw of Lots) Function Between 15 March to 23 March-2016 As per direction of Haj Committee of India. Booking of Auditorium/Stadium, arrangement of Tentage items projection system, Video & Photography catering, through approved contractors.

08

Issue of letters of confirmation to the Selected and Wait listed Pilgrims Just after Qurrah (Draw of Lots) By Delhi Sate Haj Committee Speed Post/ordinary post/Phone /Massage

09

Medical Camp Just after Qurrah (Draw of Lots)/ after 23 March-2016 By Delhi Sate Haj Committee Through Directorate of Health Services, Government of NCT of Delhi.

10

Training of Master Trainers at Mumbai 21 March to 23 March-2016 Would be Organized by Haj Committee of India with Coordination Consulate General of India, Jeddah and Ministry of External Affairs Two Master Trainers are to be nominated by Delhi State Haj Committee and Executive Officer has also attend the meeting.

11

Training of District Trainers Camp at Delhi In the month of April-2016 Would be Organized by Delhi State Haj Committee as per direction of Haj Committee of India with Coordination Consulate General of India, Jeddah Every possible help as per direction of Haj Committee of India and Ministry of External Affairs like the Tentage, Catering, Sound System and Projector System etc., for the persons who would impart training to various District Trainers of Delhi State, who will further provide training to the District Pilgrims in Delhi.

12

All India Haj Conference On 7th April-2016 Organized by Haj Committee of India Representation from Delhi State Haj Committee would be submitted in the Conference.

13

Submission of pay in slips of prescribed amount per pilgrim of selected one of Reserve Category who have already submitted passports with application forms Till 08th April-2016 By Delhi State Haj Committee Counter will work during office hours

14

Submission of passports with Medical Certificate / pay in slips of prescribed amount per pilgrim of selected one in Qurrah On 15th April-2016 By Delhi State Haj Committee Counter will work during office hours

15

Submission of Collected Application Forms, Passports with pay in slip/Medical Certificate of Selected one. 29th April-2016 By Delhi State Haj Committee to Haj Committee of India, Mumbai Two or Three officials from Delhi State Haj Committee are deputed for safe handling of Application Forms & Passports to Haj Committee of India.

16

Submission of Passports with Medical Certificate/ Pay in Slip of prescribed amount per Pilgrim of Waitlisted. Within one Week from release of Waiting list By Delhi State Haj Committee from Haj Pilgrims Counter will work during office hours.

17

Submission of collected Application Forms, Passports with Medical Certificate/ pay in slips of waitlisted Pilgrims to Haj Committee of India, Mumbai. In 2nd Week from release of waiting list By Delhi State Haj Committee to Haj Committee of India, Mumbai One or Two officials from Delhi State Haj Committee are deputed for safe handling of application form & passports to Haj Committee of India, Mumbai.

18

Training of All Khadimul Hujjaj 2nd Week of May-2016 Would be Organized by Haj Committee of India with Coordination of Consulate General of India, Jeddah and Ministry of External Affairs All the Selected & Waitlisted Khadimul Hujjaj are to be deputed at Mumbai for the purpose.

19

Last date for payment of balance Haj amount by Selected Haj Pilgrims Within 3rd Week from date of deceleration of amount Guidance by Delhi State Haj Committee to Selected Pilgrims Selected Pilgrims have to sent Haj Committee of India copy of deposited slip.

20

Training of the Pilgrims Between 23rd  May  to 31 May-2016 By Delhi State Haj Committee for Delhi’s Haj Pilgrims only As per the direction and training of Haj Committee of India & Consulate General of India, Jeddah through trainers Haj-2016 in the group 200 to 300 Pilgrims in a day. Issue of letters to the Pilgrims at least 10 days before the programme Tentage items, Lighting & Sound Systems Air Conditioners arrangement, Projection system & Catering arrangement done by the Delhi State Haj Committee through approved contractor of Delhi State Haj Committee.

21

Meeting with various Departments like  Delhi Fire Service, Delhi Police, Delhi Traffic Police, Municipal Corporation of North Delhi, Directorate of Health Services, Directorate of Family Welfare, Delhi Jal Board, St. John Ambulance, Delhi Urban Shelter Improvement Board, HPCL, Delhi, BSES, Mother Dairy, Railways, LN Hospital and other concerned agencies / departments.
In the 2nd week of June-2016
 
In 1st  week of July 2016
01 Chaired by Hon’ble Minister of Revenue, Govt. of NCT of Delhi,
 
02 Worthy Principle Secretary, Revenue, Government of NCT of Delhi
To discuss the various arrangements to be made for Haj Camp which is to be start from  01-August, 2016 onward as per announcement of Haj Committee of India, Mumbai, these works are to be started at least 15 days before this date i.e; from 15 July 2016

22

Release of seats under Government Discretionary Quota By Government of India between 15th June to 9th July-2016 Delhi State Haj Committee have to intimate the Delhi Haj Pilgrims on Telephonically. The Haj Application forms, Passports and full amount deposited slips are to be forwarded to Haj Committee of India immediately.

23

Meeting at Airport with Concerned Agencies working at Airport. In the 2nd week of July 2016 To be Organized by DIAL. Chairman, Executive Officer and Dy. Executive Officer have to attend to discussed various issues.

24

Deputation of Staff to Haj Committee of India In the last week of July-2016 All the passports of Delhi embarkation point are to be received from Haj Committee of India and bring them safely to Delhi. About 15000 passports are to be received with proper checking for this purpose at least four officials are to be deputed to Mumbai.

25

Meningitis Vaccination/Influenza and Oral Polio Drops 20-July -2016 till 05th September-2016 As per the announcement of Haj Committee of India, Ministry of External Affairs, Directorate of Health Services (Govt. of India). Proper arrangements for chair tables which are setup for the Municipal Corporation of Delhi Health Department Staff & Directorate of Family Welfare (Govt. of NCT of Delhi). For Vaccination of Pilgrims.

26

Start of Haj Camp for Haj Flights Departure & Arrivals 01-August -2016 By Delhi State Haj Committee with Coordination of Haj Committee of India, Mumbai Set up of Haj Camp office for Haj Committee of India, Mumbai officials at least one week before of Haj flight i.e; after 20-07-2016 at Haj Manzil & setup of Haj Camp at Ramlila Ground & Masjid Syed Faiz Elahi Ground two days before the Haj Camp,  i.e; 01-08-2016 (reporting date of Haj Pilgrims) flight are expected to start from  04-08-2016 and it is therefore necessary to start the work of erection of Pandal, CCTV Cameras, Lighting & Sound Systems and other necessary arrangements 15 days before the date of reporting of Pilgrims from 15-07-2016 Transport arrangement from      04-08-2016 catering arrangement also be made for Haj Pilgrims if required.

27

Start of out bound Haj Flights and Inaugural of Haj flight by Hon’ble Minister of External Affairs, Hon’ble Minister of Civil Aviation, Hon’ble Chief Minister of Delhi & Hon’ble Minister of Revenue (Govt. of NCT of Delhi) and other dignitaries at Indira Gandhi International Airport, New Delhi. 04-08-2016 (expected Date) With Coordination of Haj Committee of India Hosted by Delhi State Haj Committee
Proper arrangement at Indira Gandhi Airport, New Delhi for Guests with Coordination of Delhi State Haj Committee DIAL & Airlines. Catering arrangements at Airport for Staff/NGOs working on 24 hours basis through approved Contractor of Delhi State Haj Committee.

28

Departure of last flight from India 05th  September -2016 (3rd  Zil-Haj 1437 H as per Saudi Calendar ) as provided by Haj Committee of India Flight scheduled is awaited from Ministry of Civil Aviation through Haj Committee of India, Mumbai The Haj office of Delhi State Haj Committee will work for 24 hours till last flight by deploying additional paid workers on hiring basis who have been rendering service for last Several years. (for about one month from 01-08-2016 to 05-09-2016)

29

Arafat Day (Haj Day) 10th September 2016 (Saturday) 9th Zilhijjah-1437 (H) As per announcement of Saudi Arabian Government. Proper watch on Haj activity during this period

30

Commencement of Return Haj Flights 15 September 2016 (expected Date) Flight scheduled is awaited from Haj Committee of India, Mumbai Proper care of the Haj Pilgrims at Haj Terminal, IGI Airport, New Delhi of Delhi Embarkation Point including Delhi & other States. Providing of Refreshment (Tea Biscuit) at IGI Airport, New Delhi, Transportation from Airport to Haj Manzil, Tentage arrangement for their temporary stay at Haj Manzil, Railway Reservation Counter at Haj Manzil. Office works 24 hours during this period. Catering arrangements at Airport for Staff/NGOs working on 24 hours basis through the approved contractor of Delhi State Haj Committee

31

Completion of Haj Chartered Flights 19 October -2016 (Expected Date) With Coordination Ministry of External Affairs, Haj Committee of India and various agencies involved in Haj Affairs at Airport & Haj Manzil. Dealt with the Pilgrims of Delhi Embarkation Point, Uttar Pradesh, Uttrakhand, Haryana, Himachal Pradesh, Chandigarh, Punjab & Delhi.

32

To Handle the Medif Cases and Baggage Problems of Haj Pilgrims 2016 Till 30th November-2016 With Coordination of Haj Committee of India & Airlines Officials Medif Cases are Handled with every care and Counter is opened at Haj Manzil for mishandled baggage through Airlines.

33

Concluding Function for Haj Operation-2016 November-2016 To appreciate for excellent services provided by various departments / Agencies/ Individuals involved in Haj Operation 2016. Honour by Hon’ble Chief Minister of Delhi, Revenue Minister of Delhi and other dignitaries hosted by Delhi State Haj Committee. Tentage & Catering arrangements through approved contractor of Delhi State Haj Committee & printing of Certificates/Invitation Cards & Shields.

 

Note: This Haj Programme differs every year due to lunar Calendar (ten days before every year).